What this template is for
The weekly review is the backbone of any Getting Things Done practice. You set aside time on Friday to process loose ends, reflect on what happened, and plan what comes next. This template gives you seven recurring tasks that run every Friday, forming a consistent end-of-week ritual.
It works for anyone who wants to close the week with clarity instead of dragging unfinished thoughts into the weekend.
Example tasks
| Task | Importance | Effort | Deadline | Recurrence |
|---|---|---|---|---|
| Process inbox to zero | 3 | Hours | Friday | Weekly |
| Review completed tasks from this week | 4 | Hours | Friday | Weekly |
| Review calendar for next week | 4 | Hours | Friday | Weekly |
| Update task deadlines and priorities | 4 | Hours | Friday | Weekly |
| Identify stuck tasks and unblock them | 5 | Hours | Friday | Weekly |
| Plan top 3 priorities for next week | 5 | Hours | Friday | Weekly |
| Clear desk and digital workspace | 2 | Minutes | Friday | Weekly |
How Klara handles these tasks
All seven tasks share the same deadline (Friday) and most share the same effort level (Hours). When deadline and effort are identical, Klara differentiates entirely by importance -- the higher-importance tasks rise to the top.
"Identify stuck tasks" and "Plan top 3 priorities" both carry importance 5. They rank highest and compete for the single "Do now" slot. Klara compares all seven tasks relative to each other and places exactly one at the top.
"Clear desk and digital workspace" has importance 2 and only takes minutes. With the lowest importance in the set and trivial effort, it lands in "Skip it" -- not because it is unimportant, but because everything else ranks higher. It surfaces only after you complete the more critical review tasks.
On Monday, all seven tasks reset with a new Friday deadline five days away. With a full week of breathing room, urgency drops and the tasks settle into "Maybe" or "Skip it" until midweek when the deadline pressure builds again.
Because these are recurring tasks, there is no duplication. Each task is a single entry with an advancing deadline. When you complete one, Klara logs the completion and moves the deadline to next Friday. Over time, you build a visible history of your weekly reviews.
Tips for customizing
- Move the deadline to whatever day closes your work week. If you review on Sunday evening, set all deadlines to Sunday and the cadence shifts automatically.
- Adjust importance to match your workflow. If inbox processing is your bottleneck, raise it to 5 and it will compete for "Do now" alongside planning.
- Add a "Review waiting-for list" task at importance 4 if you delegate frequently. It slots naturally between the planning and cleanup tasks.