What is the Eisenhower Matrix?
The Eisenhower Matrix is a time management framework that helps you prioritize tasks based on two dimensions:
- Importance: How much does this task contribute to your goals?
- Urgency: How soon does this task need to be done?
This creates four quadrants:
- Now (Urgent + Important): Do these tasks immediately
- Later (Important, Not Urgent): Schedule these tasks
- Maybe (Urgent, Not Important): Delegate if possible
- Skip (Neither): Consider eliminating these
Klara automatically categorizes your tasks into these quadrants based on your input.
Step 1: Create Your First Task
Click the "+" button at the top of the screen to add a new task.
Enter your task details:
- Task name: What needs to be done?
- Importance (1-5): How important is this to your goals?
- Deadline: When it's due (select from presets: today, this week, next week, few weeks, next month, or later)
- Effort: How much time/energy will it take? (minutes, hours, days, weeks, or months)
Examples:
"Sort and declutter storage room"
- Importance: 4 (should get this done)
- Effort: Hours
- Deadline: This week
"Plan birthday party"
- Importance: 5 (really matters to you)
- Effort: Days
- Deadline: Next month
"Complete biology homework"
- Importance: 4 (test coming up)
- Effort: Hours
- Deadline: Tomorrow
Note: Urgency is calculated automatically by Klara based on your deadline and other factors. You don't need to set it manually.
Click Save to add the task.
Step 2: Watch Klara Organize
Klara uses a sophisticated algorithm to automatically place your task in the appropriate quadrant. The algorithm calculates urgency automatically based on your deadline and other factors, then combines it with your importance rating:
- High importance + High urgency (calculated) → Now
- High importance + Low urgency (calculated) → Later
- Low importance + High urgency (calculated) → Maybe
- Low importance + Low urgency (calculated) → Skip
Your task appears in its quadrant immediately - no manual sorting required!
Step 3: Adjust Deadlines
When creating a task, you must select a deadline. You can change it later for more precise prioritization:
- Click on a task to open the edit dialog
- Click "Set deadline"
- Choose a date (Free tier: Preset options only; Pro: Any date with custom date picker)
- Closer deadlines increase urgency, causing tasks to redistribute to quadrants with higher priority
Pro tip: Tasks due today receive the highest urgency rating, making them highly likely to appear in Now if they're also important.
Step 4: Complete Tasks
When you finish a task:
- Click the checkmark icon on the task card
- The task moves to your completed list
- Your quadrants automatically rebalance
Smart limiting: Klara limits the Now quadrant to 1 incomplete task, helping you focus on what truly matters.
Step 5: Sync Across Devices (Optional)
Want to access your tasks everywhere?
Free Tier
- Unlimited tasks to capture everything on your mind
- Cloud sync across all devices (requires account)
- Recurring tasks: Bills, weekly reviews, maintenance
- Up to 3 projects to organize different areas
- Up to 5 collaborators per project for teamwork
- Anonymous mode available (tasks stored locally, no account required)
Pro Tier
All Free features, plus:
- Custom date picker for any deadline
- Postpone tasks to tomorrow
- Unlimited projects: Separate work/personal/projects
- Up to 50 collaborators per project for larger teams
- GitHub Projects integration: See your issues right in Klara
See the Pricing page for current pricing and subscription details.
Next Steps
🎉 Congratulations! You've learned the basics of Klara.
Ready to go further?
- Read the User Guide for advanced features
- Check the FAQ for common questions
- Visit the Pricing page to upgrade for cloud sync and more features
Quick Tips
💡 Focus on "Now": Start your day with the single most important task in your Now quadrant.
💡 Review "Later" daily: Spend 5 minutes each day reviewing your Later quadrant to prevent tasks from becoming urgent.
💡 Eliminate "Skip": If a task stays in Skip for more than a few weeks, delete it. It's not important.
💡 Use effort ratings: High-effort tasks in Now might be better broken into smaller tasks.
💡 Celebrate wins: Klara celebrates when you complete tasks with a confetti animation - enjoy the moment!
💡 Dark mode: Toggle dark mode in the top right for reduced eye strain.
Need Help?
Can't find what you're looking for?
- 📖 User Guide - Complete feature documentation
- ❓ FAQ - Answers to common questions
- ✉️ Email Support - Get in touch
Start your journey to clarity and calm. Create your first task now! →